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July 28, 2022 09:22 AM EDT

Important Information Regarding Disadvantaged Business Enterprise (DBE) Plans


Please be advised that beginning with the August 9, 2022, letting any bidder who fails to submit their DBE plan within the required five (5) calendar day timeframe forfeits their bid bond.

This is a requirement for all bidders, not just the apparent low bidder, on projects where a DBE goal is established and the Special Provision for Disadvantaged Business Enterprise Utilization, dated July 23, 2020, is included in the proposal documents.

Information on where to submit DBE plans is available in the Special Provision for Disadvantaged Business Enterprise Utilization, dated July 23, 2020.


March 01, 2022 07:32 AM EST

Please be advised that the two West Virginia Division of Highways (WVDOH) procedures detailed below were revised as of January 1, 2022.


Bid Analysis

For the apparent low bid received on a given proposal, each individual bid item unit price will be compared with the Engineers estimate for that specific item.  Also, each individual bid item unit price will be compared with the average bid price of all bidders on the project for that specific item.

Any proposal with one or more items that have a greater than 25% variance in bid item unit prices compared with the Engineers estimate for that specific item and/or a greater than 25% variance in average bid price of all bidders for that specific item, will be considered a large variance that requires additional review.  This may be justification for the WVDOH to declare the proposal irregular.     

 

Contractor Prequalification

Currently Prequalified Contractors

The WVDOH has transitioned currently prequalified contractors into the new Prequalification System (new System) and sent Certificates of Contractor Qualification (Certificate). 

Contractors who received a Certificate of Qualification dated January 1, 2022, are NOT required to submit a revised Contractor Prequalification Application.

 

Contractors Not Currently Prequalified

Any contractor not currently prequalified with the WVDOH who wishes to bid or perform work on projects let after January 1, 2022, must submit a Contractor Prequalification Application (Fillable PDF form / Google form) and receive a Certificate of Qualification.  Certificates dated prior to January 1, 2022, are no longer valid.

 

Subcontractors

Under the new System, subcontractors must be prequalified to perform work on any project let by the WVDOH.  Contractors who wish to perform work as a subcontractor on projects let on or after January 1, 2022, are required to submit a Contractor Prequalification Application (Fillable PDF form / Google form) and receive a Certificate of Qualification before any subcontractor requests will be approved.  Additional details are available in the Application.


 Links to Information on Contractor Prequalification:

 Contractor Prequalification (wv.gov)

 Frequently Asked Questions (wv.gov)


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DISCLOSURE OF INTERESTED PARTIES

Pursuant to W.Va. Code 6D-1- et seq, each business entity who is awarded a contract or a series of contracts that has/have an actual or estimated value of $1,000,000.00 will be required to complete a West Virginia Ethics Commission Disclosure of Interested Parties to Contracts Form (Form). The West Virginia Division of Highways (WVDOH) may not enter into a contract with the business entity until the initial required Form is filed with Contract Administration Division. In addition, the business entity awarded a contract is obligated to submit a Supplemental Disclosure Form listing any new or differing interested parties within 30 days following the completion or termination of the contract. The Form will be sent with the contract and bond when an entity is awarded a contract.

View the West Virginia Ethics Commission Disclosure of Interested Parties to Contracts Form

 

MONETARY OBLIGATIONS OWED TO THE STATE

Pursuant to W. Va. Code 5-22-1(i), the WVDOH may not award a construction contract to any bidder that is known to be in default on any monetary obligation owed to the State or a political subdivision of the State, including, but not limited to, obligations related to payroll taxes, property taxes, sales and use taxes, fire service fees, or other fines or fees. An AFFIDAVIT form has been created by the WVDOH and will be sent via email to your company whenever your company is deemed the apparent low bidder and/or until advised otherwise. 

Additionally, pursuant to W. Va. Code 11-10-5cc, the West Virginia State Tax Department and the Commissioner of Highways may, per agreement, share certain corporate tax information, including, but not limited to, information related to contractors and subcontractors.  These legislative measures were passed to better ensure that companies engaged in public contract work comply with the States tax laws.

Pursuant to section 108.1 of the WVDOH Standard Specifications for Roads and bridges (adopted 2017), all subcontractors must first be approved by the agency before completing any subcontracting work. Accordingly, it will now be a requirement that a Subcontractor Affidavit be signed for any proposed subcontractor to affirm under oath that it does not owe a defaulting monetary obligation to the State or any of the States political subdivisions.

 

DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION

The WVDOH is committed to assuring the participation of Disadvantaged Business Enterprises (DBEs) in our highway construction program. When a DBE goal is required it is the responsibility of all bidders to submit their DBE Participation Plan no later than five (5) calendar days after bid opening.  Plans shall be submitted by e-mail to dot.eeo@wv.gov, fax 304-558-4236, or personal delivery and MUST be received by the WVDOH Civil Rights Compliance Division no later than 4:00 PM eastern time on the submission date.

 

QUESTIONS AND ANSWERS GENERAL PROCEDURES

All projects advertised by the WVDOH for bidding via the Bid Express website at https://www. bidx.com will require questions to be asked using the Questions and Answers feature link displayed in the "Also Available" section of the proposal page. Questions received through phone, email or other mechanisms shall not be answered and will otherwise be considered void.

Everyone will have the opportunity to ask a question and read through questions that have already been answered. Please note that individuals do not have to be a member of Bid Express to ask a question or read through questions that have already been answered.

Questions and Answers are for "INFORMATIONAL PURPOSES ONLY" and shall not be intended as an alternative to the amendment process.

Any individual that communicates directly with WVDOH personnel concerning an advertised project will be directed to the Questions and Answers feature on the Bid Express website at https://www.bidx.com. No WVDOH personnel shall communicate any issues concerning an advertised project with anyone outside of the Agency.

View the complete Questions and Answers Policy

 

CONTRACTOR PREQUALIFICATION

All prime contractors must be prequalified with the WVDOH before being approved for a Bidx Bidder ID.  Additionally, a prequalification statement must be filed with the WVDOH no later than 15 calendar days prior to the date set for receiving bids on projects on which the contractor may wish to submit a bid.  Subcontractors must be prequalified before performing work on a project let by the WVDOH.

View Information on Contractor Prequalification

What's New?

What's New Table. What's New Table lists the last 50 activities that happened in regards to the lettings
August
Letting Proposal Activity Activity Date
AUG0922 007 - 2022260005 Attachment Deleted - 2016000974Amendment01.pdf 08/08/2022
007 - 2022260005 1 New Attachment - 2022260005Amendment01.pdf 08/08/2022
SEP1322 1 New Attachment - 220913n.pdf 08/08/2022
007 - 2022260005 Proposal Postponed 08/08/2022
010 - 2022260005 Amendment Loaded 08/08/2022
010 - 2022260005 Attachment Deleted - Proposal - 2022260005FostoriaAveBridge.pdf 08/08/2022
010 - 2022260005 1 New Attachment - Proposal - 2022260005FostoriaAveBridge.pdf 08/08/2022
AUG0922 Attachment Deleted - 220809n.pdf 08/08/2022
1 New Attachment - 220809n.pdf 08/08/2022
018 - 2019001092 1 New Attachment - 2013001238Amendment02.pdf 08/04/2022
006 - 2016000974 1 New Attachment - 2016000974Amendment03.pdf 08/04/2022
011 - 2013001238 1 New Attachment - 2013001238Amendment03.pdf 08/04/2022
004 - 2017000090 1 New Attachment - 2017000090Amendment02.pdf 08/04/2022
018 - 2019001092 Attachment Deleted - 2013001238Amendment02.pdf 08/04/2022
018 - 2019001092 1 New Attachment - 2019001092Amendment02.pdf 08/04/2022
JUL2622 001 - 2017000545 Bid Tabulations Uploaded 08/04/2022
JUL1222 010 - 2020000964 Bid Tabulations Uploaded 08/04/2022
011 - 2020000835 Bid Tabulations Uploaded 08/04/2022
018 - 2020000448 Bid Tabulations Uploaded 08/04/2022
008 - 2020000075 Bid Tabulations Uploaded 08/04/2022
004 - 2020000686 Bid Tabulations Uploaded 08/04/2022
017 - 2021280003 Bid Tabulations Uploaded 08/04/2022
005 - 2020000669 Bid Tabulations Uploaded 08/04/2022
006 - 2020000103 Bid Tabulations Uploaded 08/04/2022
009 - 2020000544 Bid Tabulations Uploaded 08/04/2022
015 - 2022870006 Bid Tabulations Uploaded 08/04/2022
SEP1322 007 - 2022860006 1 New Attachment - 2022860006Amendment01.pdf 08/03/2022
006 - 2020000719 1 New Attachment - 2020000719Amendment01.pdf 08/03/2022
AUG0922 1 New Attachment - 220809n.pdf 08/03/2022
011 - 2013001238 Amendment Loaded 08/03/2022
011 - 2013001238 1 New Attachment - 2013001238Amendment02.pdf 08/03/2022
018 - 2019001092 1 New Attachment - 2019001092Amendment01.pdf 08/02/2022
015 - 2017001358 Amendment Loaded 08/02/2022
015 - 2017001358 1 New Attachment - 2017001358Amendment01.pdf 08/02/2022
OCT1822 Attachment Deleted - 221018n.pdf 08/02/2022
1 New Attachment - 221018n.pdf 08/02/2022
002 - 2020001077 New Proposal Added 08/02/2022
002 - 2020001077 1 New Attachment - Proposal - 2020001077ElkSt-ChapelRd8.pdf 08/02/2022
AUG0922 1 New Attachment - 220809n.pdf 08/01/2022
006 - 2016000974 Amendment Loaded 08/01/2022
006 - 2016000974 1 New Attachment - 2016000974Amendment02.pdf 08/01/2022
JUL1222 011 - 2020000835 Bid Tabulations Uploaded 08/01/2022
015 - 2022870006 Bid Tabulations Uploaded 08/01/2022
010 - 2020000964 Bid Tabulations Uploaded 08/01/2022
006 - 2020000103 Bid Tabulations Uploaded 08/01/2022
008 - 2020000075 Bid Tabulations Uploaded 08/01/2022
005 - 2020000669 Bid Tabulations Uploaded 08/01/2022
004 - 2020000686 Bid Tabulations Uploaded 08/01/2022
009 - 2020000544 Bid Tabulations Uploaded 08/01/2022
(49 Activities)
What's New Table. What's New Table lists the last 50 activities that happened in regards to the lettings
July
Letting Proposal Activity Activity Date
AUG0922 021 - 2022840001R2 1 New Attachment - 2022840001R2Amendment01.pdf 07/28/2022
(1 Activity) More... Searching...

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